Microsoft and Google Are NOT Responsible for Backing Up YOUR Data

Zachary Kitchen
October 26, 2022
Microsoft and Google Are NOT Responsible for Backing Up YOUR Data

Are you running your business using Google Workspace (previously G Suite) and other related packages like Microsoft 365? You need to understand that you are responsible for the safety of your essential data, as Microsoft and Google are not responsible for backing up your data. 

While Google, for example, saves numerous copies of your data and the odds of it being lost are very low, the company does not bear responsibility for data loss! Office 365 and G Suite are stored in the cloud and are usually protected against data loss. Therefore, many individuals believe that these two services provide comprehensive backup. However, if the problem occurs on your end, there isn't much they can do.

Here is their disclaimer on the service terms you agreed to: "We offer no assurances concerning the content of the Services."

The disclaimer stipulates that Google shall not be responsible for lost data, revenues, profits, or indirect, consequential, special, punitive or exemplary damages as permitted by law

The implication is that Google and Microsoft have no control over any of these;

  • Disc failure 
  • Data deleted by accident 
  • Ransomware attack
  • Malicious workers destroying data
  • Third-party app corruption

About 58% of businesses or firms do not have the funds needed to recover from data loss. Using a cloud-to-cloud backup solution can truly assist your organization in getting out of a problematic situation if the worst happens.

Why Is It Necessary To Back Up Your Data?

Yes, backups are necessary! How certain are you that you can recover lost or stolen data in Microsoft 365 and Google Workspace (GSuite)? You need to consider the following questions regarding what will happen if you lose your data without backing them up;

  • How long will it take to recover lost data and make it accessible to clients?
  • Are you capable of meeting long-term compliance requirements? How much do management and technical time cost if this is the case? If not, have you lost clients as a result?
  • How do you recover if a client's data is attacked with ransomware or accidentally deleted? Where do you start recovering the lost data?

Wondering why you need to back up Microsoft Office 365? The following reasons may encourage you if you want to be compliant and swiftly recover your data:

  1. Malicious activity by third-party programs on your domain

Do you utilize third-party applications? When adding third-party apps, you may click the 'allow' button and provide access without looking through the list of permissions necessary for installation since that's what everyone does. If you're wondering what may go wrong, know there are many possibilities!

These 'permissions' are essentially undetectable hazards that might allow hackers to access your data. They can steal, mess with, or completely erase your vital files!

  1. Employee Erasing Data

G Suite's collaboration allows team members to exchange files and folders effortlessly. Although having numerous individuals working on the same file at the same time saves time, the negative effect is the possibility of someone overwriting vital data.

Despite the G Suite's version-control system logs changes, reversing a single user's modifications is difficult. 

Another possibility is that one of the collaborators deleted a file. What if it's too late to recover by the time you realize it? An Office 365 and Google Workspace backup solution will solve such problems immediately.

  1. Litigation and Legal Compliance

Organizations of all sizes must keep current and historical data records for litigation and legal compliance. Nothing can be performed without data as proof, whether a mandated legal compliance and regulation audit or specific litigation involving inquiry and legal action.

Though Google Vault may be used to access past materials from archives, the data is only available as long as it is not removed. In these circumstances, a backup solution is preferable since you will have a copy of all data, even if it is erased from the Microsoft 365 and Google Workspace applications.

Reasons why you should Back Up your Data using Third-Party Tools

After learning why we should back up data in Office 365 and G-suite, the following question would be how to back them up. As we previously learned, traditional tools are insufficient for safe backup. As a result, third-party backup is most likely the best solution for organizations. Third-party software, unlike Office 365 or G-suite, provides a comprehensive backup to ensure your data is genuinely protected.

One of the finest Office 365 backup strategies is to use third-party products. By using third-party backup tools, you can benefit from the following;

  • You have advanced data storage and use tracking options.
  • The recovered data has the same folder hierarchy as the original files, so you may restore your things precisely to the files they were erased from.
  • A user-friendly interface will save you time and effort.

Don't Wait Till it Happens!

When your data is erased or damaged, your company may suffer a significant loss of data, time, and money. If your company relies entirely on a single cloud provider, such as Google or Microsoft, it might be hard to recover if data is accidentally deleted.

Contact us today to get started with a cloud-to-cloud backup solution. This guarantees that your data is always available at a short notice, regardless of the cause of the data loss.

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